Quality Check Ownership FAQ
Common questions about the Owner field on quality checks. For an overview, see Introduction; for full behavior, see How It Works.
Defaults and creation
Who owns a check by default?
- AI Managed (inferred) checks are owned by the
Qualyticsuser. - Authored checks default to the user who creates them. If you create a check through the API and omit
owner_id, the caller is recorded as the owner.
Can a check have no owner?
No. Every check has exactly one owner at any time. The Owner dropdown does not allow clearing the field, and the API keeps the current owner if owner_id is omitted or set to null on update.
Can a check have more than one owner?
No. Ownership is a single user. If you want shared responsibility, set a single owner and use the Default Anomaly Assignee field (also a single user) on the same check to seed the assignee list on anomalies; multiple users can then be added as anomaly assignees.
Transfers
How do I transfer ownership of an AI Managed check?
Open the check and pick a regular user from the Owner dropdown. The Edit Check form shows an inline warning when transferring away from Qualytics. Saving converts the check to Authored (inferred: false) only if you also edit an assertion property (properties, coverage, filter, or fields). Transferring ownership alone leaves inferred as true.
Can I transfer ownership back to Qualytics?
No. Once an AI Managed check's owner has been transferred to a regular user, it cannot be set back to Qualytics. The dropdown disables the Qualytics option in this case.
Why did the owner change automatically when I edited a check?
Two automatic transfers can fire on save:
- Implicit transfer. If the check was still owned by
Qualyticsand you edited any assertion property (properties,coverage,filter, orfields), ownership moves to you. This is the same edit that converts the check to Authored. - Drafter activation transfer. If the check moved from Draft to Active and the current owner does not have the Author team permission, ownership moves to the user who activated it. This prevents an Active check from being owned by a user who cannot edit it.
I want to take a check from a teammate without editing anything. Is that possible?
Yes. Open the Edit Check form, change the Owner to yourself, and save. This counts as an explicit transfer and is recorded in the check's History. You still need the Author team permission on the datastore.
Permissions
Who can be selected as an owner?
Any user with at least the Drafter team permission on the check's datastore. Users without that permission do not appear in the dropdown.
Who can change the owner?
Any user with the Author team permission on the check's datastore. The new owner must independently have the Drafter team permission on the same datastore.
Can a user with only Viewer permission see who owns a check?
Yes. The Owner field is visible to anyone who can see the check (Viewer or above). Only changing the owner requires the Author team permission.
Notifications
Will I be notified if someone edits a check I own?
Yes. You receive an Ownership in-app notification of the form "{updater} updated a check you own" whenever someone other than you saves a change. The notification links directly to the affected check.
Do I get a notification when I edit my own check?
No. Self-edits do not generate a notification.
Why isn't the Qualytics user receiving notifications?
The Qualytics user does not have a notification inbox. Updates on AI Managed checks owned by Qualytics are silent until ownership is transferred to a regular user.
I just got an Ownership notification but the check is still owned by the same person. Why?
The notification fires on save when the updater is not the owner. If someone other than the owner edits a non-ownership field (description, tags, status, and so on), the owner gets notified even though the owner did not change.
Filtering
What is the difference between the Owned subtab and the Owner filter?
The Owned subtab is a one-click shortcut to "checks I own": it sets the owner filter to your user automatically. The Owner filter in the filter panel lets you pick any user, including the Qualytics user, to scope the list to checks they own.
Can I filter to checks owned by Qualytics?
Yes. Open the Owner filter, find Qualytics at the top of the list (or use the search field), and select it. The list narrows to checks still owned by Qualytics (typically AI Managed checks that no one has taken over).
Can I combine the Owned subtab with other filters?
Yes. The Owned subtab is independent from the status (Active / Draft / Archived) parent tabs and from the filter panel. For example, Active > Owned plus a tag filter of pii narrows the list to your active checks tagged pii.
History
Are ownership changes tracked?
Yes. Every change to the owner is recorded in the check's History section, with the user who made the change, the timestamp, and the previous owner. Implicit transfers (from Qualytics to a regular user) and Drafter activation transfers appear in the same timeline.
Is the original owner kept after a transfer?
The original owner is preserved in the check's history but no longer on the check itself: the Owner field shows only the current owner. To find the previous owner, open the check's History and look for the ownership change entry.
API
How do I set an explicit owner on POST /quality-checks?
Include the owner_id field in the create payload, set to the target user's integer ID. See API · Create a check with an explicit owner.
How do I transfer ownership via the API?
Send PUT /quality-checks/{id} with the check's description plus owner_id set to the new user's ID. For many checks at once, use PATCH /quality-checks with a list of { id, owner_id } pairs. See API · Transfer ownership across many checks.
Is there an API equivalent of the Owned subtab?
Yes. GET /quality-checks/listing?owner=true&count_perspective=checks returns checks owned by the user issuing the request, the same scope the UI uses. See API · List checks owned by the current user.